What is EDI Integration – Guidelines to integrate EDI to your Business

Get to Know the Fundamentals of EDI

Electronic data interchange (EDI) is a means of communications utilized to transfer trade documents between companies through computers. EDI methods interpret trade documents from one company into global standards, send them to different partners and design them into functional trade for those partners, in their technological schemes and facilities.

Managing everything from computerized purchase orders and invoices to health insurance codes and shipments, EDI is an important business-to-business (B2B) communications facility. For additional information regarding EDI, in this feature, we will explain EDI integration and enlighten you through the significant measures and actions you will require to operate in an EDI integration project:

What is EDI Integration ?

EDI integration is the method of creating a comprehensive EDI document management between business partners. It includes number of fundamental factors, including:

  • Business partners – it appears simple, however it is important: who are you transferring trade documents with by means of EDI?
  • External devices – what kind of computer systems are required to transmit, receive and handle EDI data, for example, your ERP, sales system, logistics systems, among others
  • EDI information and transactions – what sort of communication or information do you definitely require transferring to your business partners?
  • EDI guidelines — what EDI arrangements do your communication must comply with?
  • EDI agreements — what technologies are you going to utilize to transfer your communication?

To create an EDI document management, you will require determining all of these factors and subsequently creating a structure, utilizing an excellent EDI software or technology for your particular document management. This configuration can appear a number of various methods:

  • EDI software instantly converts, transmits and arranges EDI data to and from the computer systems you and your partners utilize
  • You employ a service of a go-between that takes care of the actual EDI transactions on your behalf

You can adopt this project either of two means:

  • By means of an internal EDI team
  • Through a network integration partner with proficiency in EDI software and integration

In addition, you will be able to occasionally combine the different methods, according to the fine details of each business connections. In this feature, we clarify the EDI integration procedure and discuss these fundamental actions to facilitate for you to take the first steps and execute wise decisions.

Determine EDI Expectations with Your Partner

EDI is definitely everything regarding transmitting with your business partners in an intelligent, organized method. The initial measure is to discuss with your partners and thoroughly explain the fundamental details of your EDI transmissions which include:

  • External Devices
  • EDI Guidelines
  • EDI Information and Transactions
  • EDI Agreements

Let us discuss these components And Benefits Of EDI.

External Devices

For your technology configuration specifically, it is crucial to be aware at the least the external devices you will be employing along with EDI data. For instance, if you utilize EDI to transfer purchase orders and invoices with your business partners, you will require to either getting a shipment of goods underway to meet an order or a cash transaction to pay an invoice. That means connecting EDI with a logistics configuration, accounting system, a project management software or an enterprise resource planning (ERP) system.

For appropriate EDI integration, you will require to prioritize the transactions and work procedures about EDI. Moreover, a single inherent development of EDI integration is expanded data integration across your companies, ensuring everything.

EDI Guidelines

To trade with your business partners, you will make use of one or more EDI guidelines that offer a group of definite EDI transactions in a standard format. Different businesses from medical care and medicinal products to manufacturing, retail, aviation and automotive, utilize their own guidelines. In accordance with your business, the transactions you require and your partners, it may be a necessity for you to create an EDI system that functions with different EDI guidelines. Few of the most ordinary consist of:

  • EANCOM – for retail
  • EDIFACT – for global trade
  • HIPAA – for U.S. medical care
  • HL7 – for international medical care
  • IATA-CARGO XML – for aeronautics
  • ROSETTANET – for state-of-the-art enterprises
  • X12 – global trade, finance, automotive and a lot more

EDI Information and Transactions

This go to the bottom of precisely what you would like to accomplish with EDI. There are loads of various transactions, each intended to particularly transmit various kinds of details in an organized manner. Begin by specifying which type of information or transactions, you will utilize EDI to transmit, receive, validate and computerize. In case you are a vendor to a big enterprise or different big enterprises, you will be able to easily receive a list of necessary EDI transactions. Start with that list.

Exactly few examples of EDI information and transactions consist of:

  • Purchase orders
  • Invoices
  • Shipping notices
  • Patient information
  • Prescriptions
  • Quotes
  • Pricing
  • Product information
  • Stock adjustments
  • Waybills
  • Flight itineraries

Furthermore, there are loads of various EDI transactions.

EDI Agreements

When you wish to come from home to work, you can drive, take the train, ride the bus, bike and still perhaps fly if you are on a business travel. It is similar with EDI information flowing from one point to another.

EDI agreements are the kinds of technology utilized to naturally transfer communications from business partner to business partner. EDI is a both an inheritance and advanced technology initially originated in the 1960s. In those days, EDI commenced with file transfer protocol (FTP), however current ways of transferring documents have come into existence as EDI has further developed.

Nowadays, there are over a dozen various methods to transmit and receive EDI communications, involving EDI-particular technologies, like AS2, web EDI technologies (HTTPS and web forms) and EDI application programming interfaces (APIs) such as AS4.

To appropriately integrate EDI, it is necessary for you to ensure your software and your partner’s can utilize the similar means of conveyance.